The table below sets out what is required for Scouts NSW Premises.
Most of these requirements are statutory requirements under the WHS Legislation.
Should an accident occur, these documents could very well be required to be submitted. Should Scouts not have these records, prosecution and a hefty fine may be applied.
Specific Area | Comments | Scout Halls | Activity Centre Offices & Campsite Offices | All Activities Bushwalks, Abseiling, Camps etc | Region & State Offices |
| Electrical Test & Tagging | All appliances tested & tagged by licenced Electrician. Refer to PRO 24 | X | X | X | |
| Fire Extinguisher Test & Tagging | Every 6 months by authorised Technician | X | X | X | |
| Annual Fire Safety Statement | By authorised Technician after F/Extinguisher Test & Tagging. Annually & sent to Region Office. Council may also require a copy | X | X | X | |
| Site Inspections | Annually Refer to P10 or HS 17.2 & HS 17.3 Sent to Region + entered into Folio | X | X | X | |
| Emergency Evacuation Diagrams | Showing where to go to if evacuation of Building. Must be accurate and preferably not hand drawn Refer to PRO 19 | X | X | X | |
| Emergency Control Organisation | Chief Fire Warden, Fire Wardens, First Aid Officer. Signage with photo, name & Phone No Refer to HS 19.2 & HS 19.3 | X | X | X | |
| First Aid | Fully equipped F/Aid Kit, Signage above Kit & name & contact number of F/Aid Officer Refer to PRO 22 | X | X | X F/A Kit(s) & trained people | X |
| Covid Supplies | Plentiful supplies for next 3 months – Hand Sanitiser, Face Masks, Wipes etc. Reorder as required. | X | X | X | X |
| Machinery & Equipment | All Machinery & Equipment listed with who is authorised to use them (trained). Servicing records Refer to PRO 30 | X | X |
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| Logs | Usage logs of all equipment. Abseil equipment, ropes etc | X | X | X |
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| Bushfire Plans | All sites within Bushfire prone areas need to have these. What will you do if a Bushfire threatens? Where & how will you and your Group(s) move to safety. | X | X | As part of your Risk Assessment | X |
| Risk Assessments for Activities HS 18.1 & HS 18.2 | Every Activity (Scout Halls and/or outside activities), needs to have a Risk Assessment Completed & authorised prior to activity. The aim here is to build a repository of R/A’s, that can be easily modified by any group, thereby reducing time & effort. | X | X | X |
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The items marked with a X are required. The items in Italics are required to be clearly displayed.
