New Member Applications are now processed via ScoutHub, please click the relevant link below.
If you have any questions about these online forms, or require support, please contact the Scouts NSW Member Services Department on (02) 9735 9000 or [email protected] between the office hours of 9am and 5pm, Monday to Friday.
Please note, forms marked as Adobe documents are only compatible with Adobe Reader. Download the required form and save it to your computer. Ensure that Adobe Reader is installed on your device and is used to open/edit/save the form.
If you have any problems with these forms, report them to: [email protected].
NB: All forms © Scouts Australia NSW Branch 1998-2017.
A3 - Transfer of Adult Appointment Application
A4 - Notification of Adult or Young Adult Member Resignation
A5 - Letter of Authority
A6 - Letter of Authority Notification
A8 - Leave of Absence Application
A9 - Notification of Leader In Charge
A13 - Application for Dual Adult Appointment
A14 - Application for ScoutLink Responsible Appointment
A1 - The A1 form is no longer in use. New applications for adult membership processed via ScoutHub.
A2 - The A2 form is no longer in use. New applications for adult helpers are processed via ScoutHub.
A4 - The A4 form is no longer in use. Inactive members are resigned at the end of a Trek if membership is not renewed.
A7 - The A7 form is no longer in use. Existing members can update their own details via ScoutHub.
A10 - The A10 form is no longer in use. Please refer to the Individual Adult Volunteer Plans instead.
A10A - The A10A form is no longer in use. Please refer to the Individual Adult Volunteer Plans instead.
A12 - The A12 form is no longer in use. New applications for fellowship are processed via ScoutHub.
Group Leader Resources
Position Description for Youth Program Leaders (Leader of Youth)
Position Description for Program Support Leaders (Leader of Adults)
A Guide to Individual Adult Volunteer Plans (IAVP)
Individual Adult Volunteer Plans (IAVP) Information Document
IAVP Phase 1 - New Leader
IAVP Phase 2 - Certificate of Proficiency
IAVP Phase 3 - Woodbadge and Annual Review
IAVP Phase 4 - Adult Volunteer Performance Plan
Once you have completed an IAVP, please email the signed document to [email protected]
YA1 - The YA1 form is no longer in use. New applications for Rover Scout membership processed via ScoutHub.
YA2 - Application for Crew Leader Appointment
A4 -Notification of Adult or Young Adult Member Resignation
C7 - Rover Office Bearers
Y2 - Youth Member Transfer Certificate
Y4 - Application for a Pen Friend
Y8 - Youth Member Reinstatement Request
Y9 - Application for Appointment as a Youth Helper
Y1 - The Y1 form is no longer in use. New applications for youth membership processed via ScoutHub.
Y7 - The Y7 form is no longer in use. Inactive members are resigned at the end of a Trek if not renewed.
For all current Program Award forms, please visit https://pr.scouts.com.au
L1 - This form is no longer in use. The online training form for each course can be found in this calendar.
L2 - Training Course Nominal Roll
L3 - Adult Training Course Cancellation / Proposal
The L10 forms are no longer in use. Please refer to the On The Job form instead which can be found here.
L10 - Adventurous Activities In-Service
L10 - Joey In-Service
L10 - Cubs In-Service
L10 - Scouts In-Service
L10 - Venturers In-Service
L10 - Rovers In-Service
L10 - LOA In-Service
L20 - This form is no longer in use.
Health and Safety
H-S 15.1 (aka H-S 5) Incident, Accident, Near Miss Form (online version)
H-S 17.2 WHS Inspection Checklist - Activity Centres and Campsites
H-S 17.3 WHS Inspection Checklist – Offices
H-S 18.1 Risk Assessment Form
H-S 19.1 Emergency Response for Bomb Threat and Fire
H-S 19.2 Role of Emergency Warden and First Aider
H-S 19.3 Emergency Contact List
H-S 20.1 Vehicle Inspection Form
H-S 20.2 Company Vehicle Driver Declaration
H-S 23.1 WHS Induction Checklist
H-S 23.2 WHS Training Attendance Sheet
H-S 24.1 Record of Visual Inspection of Electrical Items
H-S 26.1 Contractor WHS Questionnaire
H-S 29.1 Workstation Ergonomics Self Assessment
H-S 29.2 Working from Home Checklist
H-S 30.1 Forklift/Tractor Pre-Start Checklist
H-S 30.2 Mower Pre-Start Checklist
H-S 32.1 Staff Exit Checklist
H-S 61-1 Design Review Checklist - Activity Structures (Permanent Structures)
P1 - Application for Permission to Borrow
P2 - Hire of Premises
P3 - Hire of Scout Premises Application Regular Use
P4 - Sponsored Groups Property Agreement
P5 - The P5 form is no longer in use. Please use the P2 form instead.
P6 - Application for Variation in Building Insurance Value
P7 - Property Usage Notification
P8 - Groups Assets Checklist, preferred new format
P8 - Group Assets Checklist, previous format
P9 - Overnight Activities/ Sleeping in Scout Halls
P10 - WHS Scout Hall Inspection Checklist
P11 - Asset and Property Maintenance Register
CONT01 Minor Works Contract
CONT02 Major Works Contract
The T2, T3 and T4 Forms are no longer in use. To register for an overseas event, organise a letter of introduction, or seek approval to represent Scouts while travelling overseas visit
Cash Book for Treasurers
Certificate of Authority to Fundraise (Notes)
C2 - Office Bearers
M1 - Charitable Fund Raising Act Complaint Register
M2 - The M2 form is no longer in use and has been integrated into other forms.
M5 - Prohibited Employment Declaration
M6 - The M6 form is no longer in use. Please use the HS-5 form instead.
M7 - The M7 form has been moved to "Group Leader Resources" further up this page.
Emergency Relief Fund Application Form
Emergency Relief Fund Reference Form (Group Leader and Region Commissioner Use Only)
Strategic Plan - Leader Action Plan Instructions
Strategic Plan - Leader Action Plan Submission