Online Forms
New Member Applications are now processed via ScoutHub, please click the relevant link below.
If you have any questions about these online forms, or require support, please contact the Scouts NSW Member Services Department on (02) 9735 9000 or [email protected] between the office hours of 9am and 5pm, Monday to Friday.
All Forms
Please note, forms marked as Adobe documents are only compatible with Adobe Reader. Download the required form and save it to your computer. Ensure that Adobe Reader is installed on your device and is used to open/edit/save the form.
If you have any problems with these forms, report them to:Â [email protected].
NB: All forms © Scouts Australia NSW Branch 1998-2017.
Appointments
A3 - Transfer of Adult Appointment Application (NEW digital form)
A3 - Transfer of Adult Appointment Application (OLD paper form)
A4 - Notification of Adult or Young Adult Member Resignation
The A4 form is now optional, for those who wish to be removed from systems part way through a year/Trek period. Inactive members are resigned at the end of a Trek if membership is not renewed.
A5 - Letter of Authority
A6 - Letter of Authority Notification
A8 - Leave of Absence Application
A9 - Notification of Leader In Charge
A13 - Application for Dual Adult Appointment
A14 - Application for ScoutLink Responsible Appointment
A1 - The A1 form is no longer in use. New applications for adult membership processed via ScoutHub.
A2 -Â The A2 form is no longer in use. New applications for adult helpers are processed via ScoutHub.
A7 - The A7 form is no longer in use. Existing members can update their own details via ScoutHub.
A10 - The A10 form is no longer in use. Please refer to the Individual Adult Volunteer Plans instead.
A10A - The A10A form is no longer in use. Please refer to the Individual Adult Volunteer Plans instead.
A12 - The A12 form is no longer in use. New applications for fellowship are processed via ScoutHub.
Aug 24
Jan 20
Jan 15
Apr 15
Apr 15
Feb 20
Feb 20
Feb 20
May 19
Jul 23
Jul 23
Jul 23
Feb 20
Nov 19
Nov 19
Jul 23
Group Leader Resources
Onboarding a New Leader Checklist
Planning in the Group Made Easy
ARP Pack
Position Description for Youth Program Leaders (Leader of Youth)
Position Description for Program Support Leaders (Leader of Adults)
A Guide to Individual Adult Volunteer Plans (IAVP)
Individual Adult Volunteer Plans (IAVP) Information Document
IAVP Phase 1 - New Leader
IAVP Phase 2 -Â Certificate of Proficiency
IAVP Phase 3 - Woodbadge and Annual Review
IAVP Phase 4 - Adult Volunteer Performance Plan
Once you have completed an IAVP, please email the signed document to [email protected]Â
Jul 24
Sep 23
Feb 24
Feb 23
May 22
Mar 22
Jan 23
Feb 22
Mar 23
Jul 22
Jul 22
Feb 22
Feb 22
Young Adult
YA1 -Â The YA1 form is no longer in use. New applications for Rover Scout membership processed via ScoutHub.
YA2 - Application for Crew Leader Appointment
A4 -Notification of Adult or Young Adult Member Resignation
C7 - Rover Office Bearers
May 19
Sept 22
Jan 16
Jan 20
Dec 22
Youth
Y2 - Youth Member Transfer Certificate
Y4 - Application for a Pen Friend
Y8 - Youth Member Reinstatement Request
Y9 - Application for Appointment as a Youth Helper
Y1 - The Y1 form is no longer in use. New applications for youth membership processed via ScoutHub.
Y7 -Â The Y7 form is no longer in use. Inactive members are resigned at the end of a Trek if not renewed.
May 16
May 16
May 16
Aug 16
Jul 23
Jul 23
Activities
Jul 18
Apr 15
Apr 15
Mar 21
Oct 23
Awards
NSW ARA and Rover Scout Digital Nomination Form (preferred)
NSW Adult Recognition Awards Nomination Form
2024 ARA Rover Service Award Nomination Form
Adult Recognition Awards Guidelines
For all current Program Award forms, please visit https://pr.scouts.com.au
Dec 23
Dec 23
Dec 23
Adult Training
L1 -Â This form is no longer in use. The online training form for each course can be found in this calendar.
L2 - Training Course Nominal Roll
L3 - Adult Training Course Cancellation / Proposal
The L10 forms are no longer in use. Please refer to the On The Job form instead which can be found here.
L10 - Adventurous Activities In-Service
L10 - Joey In-Service
L10 - Cubs In-Service
L10 - Scouts In-Service
L10 - Venturers In-Service
L10 - Rovers In-Service
L10 - LOA In-Service
L20 - This form is no longer in use.
Feb 21
Jan 20
Jan 20
Mar 22
Jan 20
Apr 13
Adventurous Activities
Health and Safety
H-S 15.1 (aka H-S 5) Incident, Accident, Near Miss Form (online version)
H-S 17.2 WHS Inspection Checklist - Activity Centres and Campsites
H-S 17.3 WHS Inspection Checklist – Offices
H-S 18.1 Risk Assessment Form
H-S 19.1 Emergency Response for Bomb Threat and Fire
H-S 19.2 Role of Emergency Warden and First Aider
H-S 19.3 Emergency Contact List
H-S 20.1 Vehicle Inspection Form
H-S 20.2 Company Vehicle Driver Declaration
H-S 23.1 WHS Induction Checklist
H-S 23.2 WHS Training Attendance Sheet
H-S 24.1 Record of Visual Inspection of Electrical Items
H-S 26.1 Contractor WHS Questionnaire
H-S 29.1 Workstation Ergonomics Self Assessment
H-S 29.2 Working from Home Checklist
H-S 30.1 Forklift/Tractor Pre-Start Checklist
H-S 30.2 Mower Pre-Start Checklist
H-S 32.1 Staff Exit Checklist
H-S 61-1 Design Review Checklist - Activity Structures (Permanent Structures)
Property
P1 - Application for Permission to Borrow
P2 - Hire of Premises
P3 - Hire of Scout Premises Application Regular Use
P4 - Sponsored Groups Property Agreement
P5 - The P5 form is no longer in use. Please use the P2 form instead.
P6 - Application for Variation in Building Insurance Value
P7 - Property Usage Notification
P8 - Groups Assets Checklist, preferred new formatÂ
P8 - Group Assets Checklist, previous format
P9 - Overnight Activities/ Sleeping in Scout Halls
P10 - WHS Scout Hall Inspection Checklist
P11 - Asset and Property Maintenance Register
CONT01 Minor Works Contract
CONT02 Major Works Contract
Mar 20
Jan 24
Mar 20
Mar 20
Mar 20
Mar 20
Jan 21
Apr 15
Dec 22
Feb 15
Jan 21
Registrations
Jan 16
Jan 16
Jan 16
Jan 16
Jan 16
Jan 16
Travel
The T2, T3 and T4 Forms are no longer in use. To register for an overseas event, organise a letter of introduction, or seek approval to represent Scouts while travelling overseas visit
https://registrations.international.scouts.com.au/
Miscellaneous
ABN Information
Cash Book for Treasurers
Certificate of Authority to Fundraise (Notes)
C2 - Office Bearers
M1 - Charitable Fund Raising Act Complaint Register
M2 - The M2 form is no longer in use and has been integrated into other forms.
M5 - Prohibited Employment Declaration
M6 - The M6 form is no longer in use. Please use the HS-5 form instead.
M7 - The M7 form has been moved to "Group Leader Resources" further up this page.
Emergency Relief Fund Application Form
Emergency Relief Fund Reference Form (Group Leader and Region Commissioner Use Only)
Strategic Plan - Leader Action Plan Instructions
Strategic Plan - Leader Action Plan Submission
Jun 8
Oct 16
Jan 14
Feb 24
Jan 16
Jan 16
Jan 16
Feb 20
Apr 20